www.boardonlinemeeting.net/6-ways-azeus-convene-software-will-change-your-business-tomorrow/
Meetings on the internet aren’t as effective as those held in person however, they offer more flexibility for members, and can be more easily monitored. But they also require more appropriate board behavior, and come with their own unique issues. Here are some guidelines to follow:
Start the meeting by sharing videos of all attendees, if possible, to establish a direct connection with remote participants from the beginning. This will also help avoid confusion when discussing any concerns or questions. It’s also a good idea to include the agenda at the start of the meeting, and encourage attendees to comment or ask questions during the discussion.
Make sure that the audio and visual equipment is in place before the meeting starts, and test all cameras to ensure they’re functioning correctly. Directors should dress professionally and be prepared with their cameras. They should close any tabs that could be distracting, and stay clear of glares from windows or other distractions. It’s a good idea mute the microphone when the director isn’t talking and to use chat to notify the moderator the director is required to leave the video.
If the board has secure board management software with voting and polling features, it’s simple to incorporate the opinions of every member into decisions and make everyone feel that their voice is valued. It’s recommended that the chair or other officers make sure to remind everyone of any necessary post-meeting actions, such as making a board survey or collecting electronic signatures.
