The agenda of an agenda-driven board meeting is the foundation for a successful and productive board meeting. The agenda provides the topics to be discussed by the board, as well as how long they should last.
Ideally, the agenda should start with items that require a final decision. This helps keep the board from running out of time, and helps them get through the most important topics prior to the meeting ending. A clear agenda with actions items prior to the agenda helps prevent boards from becoming bogged down in the minutiaes of things that aren’t essential to the company.
After the board has concluded old business, they are able to begin to explore new ideas for the organization. It could be anything from new projects that help with fundraising or outreach to innovative ways to engage members and donors. It’s important to allow space for discussion, and even debate, so ensure there’s ample time reserved for this portion of the agenda.
This is a chance for the board to offer special announcements, shout-outs, felicitations, and other things that don’t fit in other areas of the agenda. It’s also an excellent time to suggest items to be included on the agenda for the next meeting. After everything has been discussed and recorded, the chair of the board officially closes the meeting by thanking everyone for their participation and informs them when the next meeting will be. The secretary will write the official conclusion of the meeting in the minutes.
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